Creating a record
The different components that go into creating a record in the community archive.
Once you have selected an item to add to the archive, navigate to the contribute tab and select Create record. You will then be guided through the steps of creating a record in the community archive.
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Location
When creating a record, the first step is to choose a location for the point on the map that will represent it.
All content on the community archive needs a geographic location. This is normally where an event or story took place, or where a piece of information relates to.
You can move the map around and zoom in and out. You can also use the text search tool located in the top right of the map to help you find a place.
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Text - Title and description
The title of a record should be short but descriptive enough to help users understand what it represents.
The Description box is for the bulk of your record text. Your record can be as long as you need it to be, and you can use the formatting options to help your content read well.
When you enter text into the platform, it is more important to be accurate than fast - check your spelling for typos before you continue to the next field of data.
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Media
To add video and audio files, provide a link to where the files are hosted online. For example: YouTube, Vimeo, and SoundCloud.
To connect related files, use the ‘Collections’ function.
When adding an image you can add a Caption and Credit.
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Date
You can just enter the year, or year and month. If you don’t know the exact date, you can estimate.
End dates are useful for events that have ended or places that no longer exist.
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Data fields
These fields are used to collect and categorise specific information about each record. This helps to sort the information and to make it easier to analyse the large amount of data that will be stored in the archive.
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Annotations
Annotations supplement records with additional spatial information.
See the Annotations section for specific instructions on Viewsheds, Polygons and Polylines
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Links
Links can be used to direct your readers to specific webpages, like supporting content or sources that you know of.
To add a link, provide the name of the site or page, and the web address.
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Categories
Categories are used to assign your record to one of the regions. Select the region that your record belongs to from the drop-down menu.
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Credits or attribution
Any additional copyright information can be added here.
When the platform is launched to the public, this will be where contributors can assign credit for any images, videos, audio or text they may have used that they do not have the copyright for.